Mac Microsoft Word Proofing

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Apr 11, 2018 Grammar settings in Microsoft Word 2016. Make sure to scroll through and read the options, as you may be surprised to learn the lengthy list of grammar and style elements that Microsoft Word will automatically change or highlight as errors. At the bottom of the Options, there is a section titled Punctuations Conventions. Go to File Options. Select Proofing. Under When correcting spelling and grammar in Word, select Settings. The Writing style menu has two options Grammar and Grammar & Refinements.

  1. Mac Microsoft Word Free
  2. Microsoft Word For Mac
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  4. Word Options Proofing
  5. Download Microsoft Proofing Tools

Apps you use in Office (such as Outlook, Word, Excel, PowerPoint, and OneNote) include a proofing feature to edit spelling errors and check grammar to ensure that you can create email and documents as clearly and as effectively as possible. However, if you're not using the correct language for proofing, you won't be able to benefit from this feature.

Luckily, if you type in more than one language, or you're not using the correct proofing settings, in Office 365, Office 2019, Office 2016, and Office online, you can quickly set the appropriate languages to edit spelling and check grammar mistakes.

In this Windows 10 guide, we'll walk you through the steps to set the proofing language in the suite of Office desktop and web apps.

How to set proofing language in Office

Setting the language or languages that Office will use to proof your content is easy, but the steps will be slightly different if you're using the desktop or web apps.

Setting proofing language in Office apps

To set the proofing languages for your Office apps (Word, Excel, PowerPoint, Outlook, and OneNote), use these steps:

  1. Open an Office app. (For example, Microsoft Word.)

  2. Create a blank document.

    (Quick Tip: You can save the extra steps to create a blank document using this tip to skip the start screen in Office.)

  3. Click on File.

  4. Click on Options.

  5. Click on Language.

  6. Under the Choose Editing Languages section, use the drop-down menu to select a new language for Office to use to check spelling and grammar.

  7. Click the Add button.

    (Quick Tip: If you work with multiple languages, repeat steps No. 6 and 7 to enable proofing support for more languages.)

  8. Select the newly added language and click the Set as Default button. (This is optional.)
  9. Click the OK button.
  10. Click the OK button again.

Once you complete these steps, restart the Office application for the changes to take effect.

While configuring some of the features in Office requires that you apply the settings to each app individually, you only need to set the proofing settings in one of the apps, and then the changes will apply automatically to all the other apps (such as Word, Excel, PowerPoint, Outlook, OneNote (legacy)).

Setting proofing language in Office online

Proofing

To set the proofing languages for the online version of Office, use these steps:

  1. Open the Microsoft Word app on your web browser.

    (Important: When using the version of Office online, you can only manage the spelling language settings in Microsoft Word.)

  2. Click the Review tab.

  3. Click the Spelling & Grammar (arrow) button and select the Set Proofing Language option.

  4. Select the new language that you want to use for proofing.

  5. Click the OK button.

After you complete the steps, Word online will be able to check your spelling using the languages that you specified.

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How to set proofing language in OneNote

Although OneNote is part of the suite of Office apps, changing the proofing settings is a little different whether you use the app for Windows 10 or the online version of OneNote. (Important: If you're still using OneNote 2016, use the above steps to change the settings.)

Setting proofing language in OneNote app

To set the language to check spelling in the modern version of OneNote, use these steps:

  1. Open the OneNote app for Windows 10.
  2. Select a misspelled word.

  3. Right-click the selection and click the Set Language option.

  4. Click the See all option.

  5. On the right side, select the language that you want to use.

Once you've completed these steps, OneNote will detect the language as you type and proof the text depending on languages that you specified.

Adding a new language on Windows 10

OneNote depends on the languages installed on your device to check spelling. If your device doesn't have the required language installed, use these steps to install it:

  1. Open Settings.
  2. Click on Time & Language.
  3. Click on Language.

  4. Under the 'Preferred languages' section, click the Add a language button.

  5. Select a new language.

  6. Click the Next button.

  7. Select the additional features and settings that you want to use.

  8. Click the Install button.

After completing the steps, OneNote will be able to proof content with the language settings you specified earlier.

Setting proofing language in OneNote online

To change the language for proofing using the online version of OneNote, use these steps:

  1. Open OneNote on your web browser.
  2. Click the Home Tab.

  3. Click the ABC (arrow) button and select the Set Proofing Language option.

  4. Select the new language that you want to use for spelling.

  5. Click the OK button.

Once you completed the steps, the online version of OneNote will be able to check your spelling using the languages you specified.

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Microsoft OneNote for Mac helps you detect and fix spelling errors as you type. This can save you time and effort while keeping your notes error-free.

Check spelling and grammar as you type

When you type, OneNote automatically checks for potential spelling errors, and underlines the words you should check with a squiggly red line.

To check a misspelling, control-click the underlined word, and choose the appropriate option.

You can do one of the following:

  • If available, click one of the suggestions to substitute the misspelled word.

  • Click Ignore, to reject the error detection.

  • Click Add to Dictionary, to make sure that OneNote doesn’t detect the word as an error in the future.

  • Click Smart Lookup, to do a quick Bing search on the word.

Check spelling on an entire page

To check spelling on an entire page, do the following:

  1. Click Tools > Spelling.

  2. In the Spelling pane on the right, do any of the following:

    • Click Ignore to skip the currently selected text and move on to the next item.

    • Click Add to add the currently selected text to the dictionary so that OneNote doesn’t detect the word as an error in the future.

    • Select a replacement word in the list, and then at the bottom of the pane, click Change.

Turn automatic spelling check on or off

  1. On the menu bar, click OneNote > Preferences.

  2. In the OneNote Preferences dialog box, click Spelling.

  3. Under Spelling and AutoCorrect, check or clear the Check spelling as you type check box.

Turn automatic capitalization on or off

  1. On the menu bar, click OneNote > Preferences.

  2. In the OneNote Preferences dialog box, click Spelling.

  3. Under Spelling and AutoCorrect, check or clear the Capitalize the first letter of sentences check box.

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Turn periods with double-space on or off

Microsoft Word For Mac

You can set OneNote to add a period after a word or sentence by tapping the space bar twice.

  1. On the Apple menu, click System Preferences.

  2. In System Preferences window, click keyboard.

  3. Click the Text tab.

  4. Check or clear the Add period with double-space check box.

Check the spelling of your notes in a different language

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You can change the proofing language for text on a page.

Word Options Proofing

Note: You cannot change the proofing language for an entire notebook. Nor can you set the default proofing language for all future sessions with OneNote.

Download Microsoft Proofing Tools

  1. On the menu bar, click Tools > Set Proofing Language.

  2. In the Language list, select the language you want OneNote to use during an spelling check.

  3. Click OK.

  4. After the spell checking is complete, the spelling language will revert back to the original language.