Problem In Microsoft Word Mac Page Break Won't Move

| Posted on by

Version 4.3.5, windows 8.1 I've looked in the Manual, and in the Q&A-in Page Break Preview mode, can't move the page breaks with my mouse, or insert a row break. How to Remove Little Black Square Paragraph Formatting. Microsoft Word allows you to set up all sorts of formatting of your text, paragraphs, sections and document. But sometimes it’s not as intuitive as you might think to do things. Here’s how you can remove those pesky section or page breaks that aren’t immediately obvious.

-->
  1. Apr 17, 2018  In Microsoft Word, when you insert a section break into a page, a page break may be inserted instead. Note This behavior occurs in Print Layout view but does not reflect an added page break in Normal view until the document is paginated with added page numbers or you switch views from Normal to Print Layout and back to Normal.
  2. Apr 17, 2018  Section breaks and column breaks in Word are might confusing for the uninitiated. This video walks you through every type of break in Microsoft Word.
  3. Jun 25, 2018  Raise your hand if you have ever had problems dealing with Headers & Footers in Microsoft Word. Did you raise your hand? I know I did! My boss emailed me a couple weeks ago. “Lauren, can you remove the 3rd page? Every time I try, the footer disappears.” “Not a problem.

Note

Office 365 ProPlus is being renamed to Microsoft 365 Apps for enterprise. For more information about this change, read this blog post.

Summary

This article describes how to troubleshoot page breaks that occur in a Word document at unexpected or unwanted locations.

Note

It is easier to view page breaks in normal view than print layout view. To switch to normal view, in Word 2000, Word 2002 and Word 2003, on the Viewmenu, click Normal. In Word 2007, Word 2010 and Word 2013, click the View tab and then click Draft.

More Information

Check spacing before or after the paragraph

Word 2000, Word 2002, and Word 2003

  1. Select the paragraph immediately before or after the unwanted page break.
  2. On the Format menu, click Paragraph.
  3. Click the Indents and Spacing tab, and then check to see whether Spacing Before or Spacing After is set to an unusually high value.

Word 2007, Word 2010, and Word 2013

  1. Select the paragraph immediately before or after the unwanted page break.
  2. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the Indents and Spacing tab. Or, right-click and choose Paragraph, and then click the Indents and Spacing tab.
  3. Check to see whether Spacing Before or Spacing After is set to an unusually high value.
Break

Check the pagination options of the preceding paragraph

Word 2000, Word 2002, and Word 2003

  1. Select the first paragraph on the page following the unwanted page break.

  2. On the Format menu, click Paragraph.

  3. Click the Line and Page Breaks tab.

  4. Check to see whether one of the following three pagination options is selected:

    • Page break before: Inserts a page break before a paragraph.
    • Keep with next: Prevents a page break between the current and following paragraphs.
    • Keep lines together: Prevents a page break within a paragraph.

Word 2007, Word 2010, and Word 2013

  1. Select the first paragraph on the page following the unwanted page break.

  2. On the Page Layout tab, click the Paragraph dialog box launcher in the Paragraph group.

  3. Click the Line and Page Breaks tab.

  4. Check to see whether one of the following three pagination options is selected:

    • Page break before: Inserts a page break before a paragraph.
    • Keep with next: Prevents a page break between the current and following paragraphs.
    • Keep lines together: Prevents a page break within a paragraph.

Check the 'From edge' setting

Word 2000, Word 2002, and Word 2003

  1. On the File menu, click Page Setup, and then click to select the Margins tab.
  2. Look at the From edge setting for the Header or Footer to see whether it is too large.
Problem in microsoft word mac page break won

Word 2007, Word 2010, and Word 2013

  1. On the Page Layout tab, click the Page Setup dialog box launcher in the Page Setup group.
  2. Click the Layout tab.
  3. Look at the From edge setting for the Header or Footer to see whether it is too large.

Note

This setting determines the distance from the edge of the page where Word starts printing the text of a header or footer. The default setting is 0.5 inch. A larger setting decreases the available print area for your document.

Check to see whether the text that follows the page break is in a table

Word includes an option that does not allow a page break to be inserted in a table cell. As a result, if the entire cell does not fit on the page, Word pushes the entire cell to the next page.

To change this option, follow these steps.

Word 2000, Word 2002, and Word 2003

  1. Place the insertion point in the table.
  2. On the Table menu, click Table Properties.
  3. Click the Row tab.
  4. Click to select the Allow row to break across pages check box.

This sets the page break option for the entire table.

Word 2007, Word 2010, and Word 2013

  1. Place the insertion point in the table.
  2. Go to the Layout tab under Table Tools.
  3. In the Table group, click Properties.
  4. Click the Row tab.
  5. Click to select the Allow row to break across pages check box.
    This sets the page break option for the entire table.

Search for manual (or 'hard') page breaks

You may have inserted a manual page break by pressing CTRL+ENTER. Or, you may have inserted a manual page break by using one of the following methods, depending on your version of Word.

Word 2002, Word 2002, or Word 2003

  1. On the Insert menu, click Break.
  2. Select Page break, and then click OK.

Word 2007, Word 2010, and Word 2013

On the Insert tab, click Page Breaks on the Pages group.

You can use the Replace command to remove manual page breaks by searching for manual page breaks.

Note Do not click the Replace All button when you remove manual page breaks unless your document contains no section breaks.

Check for unexpected page breaks following 'Normal' style text

If a series of Heading styles is used in a document (an outline, for example) followed by text that is formatted with the Normal style, an unexpected page break may occur following the Normal text. This problem occurs only in normal view and does not occur in outline view. Use one of the following methods to remove individual occurrences of an unwanted page break.

Method 1: Apply the 'Keep with Next' option to Normal text

Word 2000, Word 2002, and Word 2003
  1. Select the Normal text.
  2. On the Format menu, click Paragraph.
  3. Click the Line and Page Breaks tab, and then click to select Keep with next.
  4. Click OK.

Microsoft Word Mac Free

Word 2007, Word 2010, and Word 2013
  1. Select the Normal text.
  2. On the Page Layout tab, click the Paragraph dialog box launcher in the Paragraph group.
  3. Click the Line and Page Breaks tab, and then click to select Keep with next.
  4. Click OK.

Method 2: Clear the 'Keep with next' option from the heading

Word 2000, Word 2002, and Word 2003
  1. Select the Heading text that precedes the Normal text.
  2. On the Format menu, click Paragraph.
  3. Click the Line and Page Breaks tab, and then click to clear the Keep with next check box.
  4. Click OK.
Word 2007, Word 2010, and Word 2013
  1. Select the Heading text that precedes the Normal text.
  2. On the Page Layout tab, click the Paragraph dialog box launcher in the Paragraph group.
  3. Click the Line and Page Breaks tab, and then click to clear the Keep with next check box.
  4. Click OK.

Method 3: Permanently change the occurrence of unwanted page breaks

Word 2000, Word 2002, and Word 2003
  1. On the Format menu, click Style.
  2. In the List list box, click All styles.
  3. In the Styles list, click Heading 1.
  4. Click Modify.
  5. Click Format, and then click Paragraph.
  6. Click the Line and Page Breaks tab.
  7. Click to clear the Keep with next check box, and then click OK.
  8. To make the change permanent for the current document and all new documents based on the active template, click to select Add to template. Otherwise, the changes that you make will only affect the current document.
  9. Click OK, and then click Close.
Word 2007, Word 2010, and Word 2013
  1. On the Home tab, go to the Styles group, and then click the Styles dialog box launcher to open the list of styles.
  2. In the Styles list, click Heading 1.
  3. Click Modify.
  4. Click Format, and then click Paragraph.
  5. Click the Line and Page Breaks tab.
  6. Click to clear the Keep with next check box, and then click OK.
  7. To make the change permanent for the current document and all new documents based on the active template, click to select New document based on this template. Otherwise, the changes that you make will only affect the current document.
  8. Click OK, and then click Close.

Microsoft support options

If you cannot resolve this issue, several support options are available to assist you.

Quickly find answers yourself online

Use Microsoft Online Support to search the Microsoft Knowledge Base and other technical resources for fast, accurate answers. You can also customize the site to control your search.

To begin your search, visit the following Web site:https://www.microsoft.com/support/

Microsoft Product Support

Contact a Microsoft Product Support professional to assist you with troubleshooting problems.

For more information about obtaining help with troubleshooting Microsoft Windows, click Help Topics on the Help menu in Windows Explorer. On the Contents tab, double-click to open the Troubleshooting book. Then double-click to open the Contact Microsoft Technical Support book to view your support options.

Problem In Microsoft Word Mac Page Break Won't Movement

For more information about obtaining help with troubleshooting Microsoft Word, click About Microsoft word on the Help menu, and then click Tech Support.

Problem In Microsoft Word Mac Page Break Won't Move Video

Microsoft Solution Providers

Microsoft Solution Providers are independent organizations that have teamed with Microsoft to use technology to solve business problems for companies of all sizes and industries.

To locate a Microsoft Solution Provider in your area in the U.S. and Canada, call the Microsoft Sales Information Center at (800) 426-9400. If you are outside the United States, contact your local subsidiary. To locate your subsidiary, see the Microsoft World Wide Offices Web site athttps://www.microsoft.com/worldwide/.

Problem In Microsoft Word Mac Page Break Won't Move Free

The Page Break preview feature in Excel 2016 enables you to spot and fix page break problems in an instant, such as when the program wants to split information across different pages that you know should always be on the same page.

This figure shows a worksheet in Page Break Preview with an example of a bad vertical page break that you can remedy by adjusting the location of the page break on Page 1 and Page 3. Given the page size, orientation, and margin settings for this report, Excel breaks the page between columns K and L. This break separates the Paid column (L) from all the others in the client list, effectively putting this information on its own Page 3 and Page 4 (not shown).

Preview page breaks in a report with Page Break Preview.

To prevent the data in the Paid column from printing on its own pages, you need to move the page break to a column on the left. In this case, I moved the page break between columns G (with the zip-code data) and H (containing the account status information) so that the name and address information stays together on Page 1 and Page 2 and the other client data is printed together on Page 3 and Page 4.

Problem In Microsoft Word Mac Page Break Won't Move Free

Page 1 of the report after adjusting the page breaks in the Page Break Preview worksheet view.

This figure shows vertical page breaks in the Page Break Preview worksheet view, which you can accomplish by following these steps:

  1. Click the Page Break Preview button (the third one in the cluster to the left of the Zoom slider) on the Status bar, or click View→Page Break Preview on the Ribbon or press Alt+WI.

    This takes you into a Page Break Preview worksheet view that shows your worksheet data at a reduced magnification (60 percent of normal in the figure) with the page numbers displayed in large light type and the page breaks shown by heavy lines between the columns and rows of the worksheet.

    The first time you choose this command, Excel displays a Welcome to Page Break Preview dialog box. To prevent this dialog box from reappearing each time you use Page Break Preview, click the Do Not Show This Dialog Again check box before you close the Welcome to Page Break Preview alert dialog box.

  2. Click OK or press Enter to get rid of the Welcome to Page Break Preview alert dialog box.

  3. Position the mouse pointer somewhere on the page break indicator (one of the heavy lines surrounding the representation of the page) that you need to adjust; when the pointer changes to a double-headed arrow, drag the page indicator to the desired column or row and release the mouse button.

    For the example shown, the page break indicator was dragged between Page 1 and Page 3 to the left so that it’s between columns G and H. Excel placed the page break at this point, which puts all the name and address information together on Page 1 and Page 2. This new page break then causes all the other columns of client data to print together on Page 3 and Page 4.

  4. After you finish adjusting the page breaks in Page Break Preview (and, presumably, printing the report), click the Normal button (the first one in the cluster to the left of the Zoom slider) on the Status bar, or click View → Normal on the Ribbon or press Alt+WL to return the worksheet to its regular view of the data.

You can also insert your own manual page breaks at the cell cursor’s position by clicking Insert Page Break on the Breaks button’s drop-down menu on the Page Layout tab (Alt+PBI) and remove them by clicking Remove Page Break on this menu (Alt+PBR). To remove all manual page breaks that you’ve inserted into a report, click Reset All Page Breaks on the Breaks button’s drop-down menu (Alt+PBA).